A 50-person seminar is planned like a small conference: everyone needs a comfortable seat, the speaker must be seen and heard, and breaks should run without queues. The equipment mainly depends on the room layout. Here is the complete list, with quantities for 50 participants and a sample budget. All prices exclude VAT and apply to a rental of 3 days or a weekend.
Choosing the room layout
Theatre style (rows of chairs facing the speaker): the most compact layout, ideal for a plenary session. You only need 50 chairs, for example the conference chair (€3.90) or the Léon folding chair (€1.95). For note-taking without tables, the Apolline folding chair (€3.70) takes a writing tablet (€6).
Classroom style (tables facing the speaker): more comfortable for a full working day. Allow one 183 cm table for 2 participants, i.e. 25 rectangular 6-8 person 183 cm tables (€9) and 50 chairs.
Cabaret style (round tables): ideal for breakout workshops. 7 round 8-10 person 152 cm tables (€12) seat 50 people at 7 per table, with room for work materials.
The speaker’s stand
- Plexi Z lectern, microphone-compatible: €129, customisable with a front panel bearing your logo (€35).
- Slide lectern: €78.
Sound and image
For 50 people, good sound is still essential: questions from the floor must be heard by everyone.
- Sound pack for 0-50 people: €95, or €120 with set-up and dismantling.
- Professional wireless microphone: €35; plan a second one for audience questions.
- To project your presentations, the video pack (€199) includes the Optoma HD146X projector and a 2 m × 2 m projection screen, set-up not included. For a deeper room, choose the 3 m × 2.25 m projection screen (€85).
- For a bright room, the 75-inch flat screen on a stand (€390) stays readable in daylight.
Reception
- Reception desk: from €85 (Paris corner model), €120 for the white Basic reception desk.
- Coat rack with 40 hangers (€25) and a book of 50 cloakroom tickets (€6).
- Sign panels for stanchions (€15 to €19) to guide participants.
The coffee break
- 10 L stainless steel coffee percolator: €32, about 70 cups; the 15 L model (€49) serves 120 to 150 cups.
- 5 L hot drink dispenser (€25) for tea water.
- 20 cl cups with saucers (€0.75), one to two per participant.
- 4 to 5 cocktail tables so participants can gather during breaks, and 1 or 2 buffet tables (from €15).
Sample budget for 50 participants (classroom layout)
| Equipment | Quantity | Price excl. VAT |
|---|---|---|
| Conference chairs | 50 | €195 |
| 183 cm rectangular tables | 25 | €225 |
| Plexi Z lectern | 1 | €129 |
| Sound pack 0-50 people | 1 | €95 |
| Wireless microphone | 1 | €35 |
| Video pack (projector and 2 × 2 m screen) | 1 | €199 |
| White Basic reception desk | 1 | €120 |
| 10 L percolator and 60 cups | 1 + 60 | €77 |
| Square Kubo cocktail tables (break) | 5 | €175 |
| Classic 183 cm buffet tables | 2 | €30 |
| Coat racks with 40 hangers | 2 | €50 |
| Total | about €1,330 excl. VAT |
Add delivery and collection, from €138 excl. VAT depending on volume, distance and timing, or no transport costs if you collect the equipment from our depot in Champigny-sur-Marne.
Delivery and set-up
We deliver and collect your equipment in Paris and across Île-de-France, 24/7, including evenings and weekends: ideal for setting up the room the day before and clearing everything at the end of the day. Set-up is available on request. Send us your list: you will receive a detailed quote within 24 business hours. Find more price examples on our event hire prices page.